Give yourself a break - a real one!

How do you plan to spend the upcoming holidays?

No matter how busy your Fall semester was nor how busy your Spring semester will be, one of the most important things you can do during this winter break is to take a real break.

It’s the end of the year. Heck, it may well be the end of the world after December 21, 2012. So, take a break.

If you haven’t taken a break in a while, and have forgotten how to do so, don’t worry: I can explain to you how to do it.

Taking a break - in four simple steps.

Step 1: Choose a date to start your break.

When will you begin your break? This Friday? December 24? Before then? Or, perhaps you’ve already started? Whenever it is, choose a date and plan to stop working on that date. At a very minimum, you should plan to take 4 days off. I hope you will at least take off the week between December 25 and January 2. If you are taking off more days, please let me know in the comments section, as I am always pleased to hear about people taking long vacations.

Step 2: Figure out what will and will not get done in the remainder of this semester (Use the 4 D's)

What tasks will and will not get done this semester? Which tasks will never get done? Which ones can be deferred or delegated? Anyone who has read David Allen's Getting Things Done: The Art of Stress-Free Productivity will know that there are four options for any task: do, defer, delete, or delegate.

To be able to take a break over the winter holiday, you will have to look at your remaining tasks and decide if you will do them this Fall, defer them to a later date, decide they are not important and delete them, or delegate them. These decisions can be hard, but it is ideal to decide now what will and will not get done to avoid feeling guilty later.

All of your pending tasks for the remainder of 2012 should fall into these four categories:

1. DO:  Prioritize all of the tasks and projects you actually can and will do before you take a break.
2. DEFER: If the project is something you really would like to do, but can wait until the Spring, defer it.
3. DELETE: If you take a good look at your to-do list, I am sure you can find at least one task - perhaps more - that you can delete. (If you are deleting more than two, let me know in the comments section!)
4. DELEGATE: Delegation is often particularly hard for academics, but there are things that can be delegated, such as organizing your office, transcribing your interviews, cleaning your data, and formatting your endnotes.

Go easy on yourself and only choose “do” for those items that must be done by you and must be done by the end of the year. Those items might include: grading, ordering books for next semester, finishing an overdue review or paper. Everything that is non-essential can either be deleted or at least deferred to next year.

Step 3: Finish what’s left on your list by your chosen end date.

Once you have a manageable lists of tasks on your plate, it will be easier to focus on those and get those done. Once you finish them, you will be ready for your guilt-free break.

Step 4: Take a real break

A real break means no work. It means taking care of yourself, relaxing, and allowing yourself luxuries that you don't normally take. A real break feels good and is good for your health.

During your break, I encourage you to:

• Avoid email: Email will just remind you of work, which is not the point of taking a break.
• Exercise daily: You don't have to run six miles a day. You can walk around the block, go ice skating, or take a bike ride. Exercise makes you feel good and is good for you. Win-win!
• Read a novel.
• Watch a film or television show you enjoy.
• Cook healthy meals for yourself.
• Eat lots of fruits and veggies.
• Talk to your friends and family – in person and over the phone.
• Dance, sing, play the guitar, write poetry: get in touch with your creative side.

Once you’ve finished your break, you will be rejuvenated and ready to start work again. Make sure you take enough time off to be refreshed when you return.

And, make sure that when you take a break, you really take a break. Doing so can actually do wonders for your productivity and creativity. Scientists have found that four days in nature enhances creativity. Spending time in nature, completely unplugged can enhance your emotional and physical health. Try it!

Get Inspired: Change Your Writing Location and Spark Creativity

Although few academics think of it this way, writing is a creative process. When you write, you pull words together to make a point or argument, to describe a scenario or a person, to analyze data, or to introduce a phenomenon. Doing this well requires creativity and ingenuity. Thus, it is important to feed your creative side.

Once you think of writing as a creative process, it becomes evident that it takes creative energy and that it requires stimulation and inspiration. This does not mean, of course, that you must wait to be inspired to write. With packed schedules and long to-do lists, inspiration rarely strikes on its own. The good news is that you can train your mind to be more creative on demand, and that there are a few tricks you can use to spark creativity.

The trick I am going to focus on in this blog post is very simple: change location. Many writers dream of having the perfect writing spot. For me, this would be a large, sparsely decorated room with hardwood floors, high ceilings, a sturdy cherry writing desk, and most importantly, an enormous window with a view of the sea. Unfortunately, I have no such luxury. Instead, I do much of my writing on my couch, in my cluttered office, and at various coffee shops around town. And, even if I did have an amazing office, it still would be important to try writing in other spaces. The reason is that a change in location sparks creativity.

If you have a favorite writing location that works for you, that is fabulous. However, if you ever find yourself stuck with your writing, it can be a good idea to try a new location, even if it is just for a day. For example, I know a very productive writer who works in her lovely home office most days, but once a week she meets with friends at a local coffee shop where they write together for two hours. For her, injecting a bit of variety in her writing routine provides just enough stimulation to keep going and to continue to be creative and productive.

I know another writer who resolved to write in her office on campus every morning. This strategy worked out well for the first few weeks of the semester. However, as the semester wore on, and fatigue began to set in, she found it more and more difficult to get her creative engines running, and easier to be distracted by all the tasks (and people) that called her attention in her office. She decided to change location, and to try writing at the campus library. This simple strategy of changing location worked wonders for her.

My own strategy is to write at home three days a week, and to go to a coffee shop two days a week. Usually, writing at home works for me. However, once my mind begins to wander and the disorganization in my living room shouts for my attention, I pack up my laptop and head out for a coffee shop. That change in location seems to work well. Once I am in a new space, I am able to concentrate again.

There are many possible ways of implementing the idea of changing location. For those of you who have a stable writing location that works, it might be a good idea to meet with friends at a coffee shop once a week to write together. If you do not want to leave your house, you can simply try writing in a different room. For those of you who are not getting the writing done in your office that you would hope to get done, it might work for you to try a new location: the campus library, a coffee shop, the public library, your home office, or even a friend’s house. For some people, it will work better to change locations every day. For others, adding a little variety into your regular routine is the trick.

The reason changing location works is that, as you are writing, you are – consciously or unconsciously – taking in all that surrounds you. This background noise or scenery will have an impact on how your brain works. If your environment is nurturing and inspiring, that is great and will work to your advantage. Nevertheless, if it is the exact same environment every single day, you might be missing out on an opportunity for creative inspiration by putting yourself in another space. On the other end of things, if you are writing in a less than ideal space – such as your cluttered office or your unkempt living room – you might be limiting your creativity by allowing your mind to focus on all of the things that demand your attention. In that case, you might be surprised how a simple change in location – one with fewer distractions - leads you to new places in your writing.

If you do decide to change it up, let me know how it goes! Either way, best of luck with your writing this week.

Reflection, Creativity, and the Writing Process

Writing, even academic writing, requires creative energy. As writers, we have to be mindful of protecting and nourishing our creative energies. If not, we risk burnout and serious drops in productivity. Writing well requires practice, but also knowing when to stop.

A few months ago, a friend called me up and said, “Tanya, today, when I was on the treadmill at the gym, I had this fabulous idea!” Does that resonate with you? Do you often have great ideas for writing projects when you are not writing or trying to write? I certainly do.

In fact, this has happened to me so many times recently that I feel compelled to write about it on this blog.

I spent the winter break in Hawai’i, and made a point of walking along the beach every day. I had one of the most important epiphanies about my book project during one of those long beach walks. Here’s what happened. I woke up early and listened to the recording of an amazing oral history of Mateo – one of the deportees in Guatemala whom I had interviewed. As I listened to Mateo’s interview, I became enthralled with the richness of his story. I realized that this was the kind of rich data I was looking for. Not every interviewee has the trust or narrative ability to tell this kind of narrative, but Mateo did. I was particularly struck by his story of how he left Guatemala at the age of ten – alone! – to travel through Mexico and eventually to the United States. As I listened, I recalled other border-crossing narratives and thought to myself that it would be awesome to put Mateo’s story with others. After lunch, while walking along the beach, it became clear to me how I could put those narratives together into a chapter. I then had another epiphany – this one about how I could frame my book on deportees.

I have been struggling for months over how I want to frame the book, and, while walking along the beach, it became clear to me that I could structure the book as a narrative about the migration journey, using different stories to fill in the pieces. It sounds simple, but it was huge to me to finally be able to see how I could structure the book. Without a big idea, I felt stuck in the project.

The point is: the idea came to me when I was not writing, when I was walking along the beach. Since then, I have worked out two other minor writing challenges during my daily walks. These situations have taught me two important lessons:

1. It is important to make space in each day for reflection. Creativity is much less likely to happen if we don’t open up the space for it.
2. Creativity happens when we are engaged with our projects on a daily basis. The ideas occurred to me when I was not writing or attempting to write, but they happened after I had spent time working on the projects.

One of the beautiful beaches in Hawai'i where I walked, and reflected

For me, walking is an obvious way to build time for reflection into my life. What about you? How and when do you find time for reflection?